How do I set up and manage my risk register?

Managing your risk (hazard) register

With Onside, adding and managing risks is quick and easy. With our risk templates you an have your first risk added in a few click, ready for your visitors to view. You can even copy your risks across properties to save time!

Check out this video to see how easy it is to set up your risk register, or follow the steps below.

Your Risk dashboard

Once you sign in to your Onside website portal, click the 'Health & Safety' then 'Risks' option in the side-menu to see all risks associated with your company. 

With the Risk dashboard you'll be able to filter risks by selecting the 'Pending', 'Unmitigated', 'Mitigating', 'Minimised', and 'Eliminated' cards along the top of the screen, and then filter further if required and download a report based on that.

Under the filters you can also sort by column titles, change the risk status and, from the 3-dot button to the right, you can copy and delete the risk.

Add a risk

When adding or managing risks, they will be broken down into 3 sections:

• Details - Information about the location and details of the risk.
• Manage - The severity, status, and optionally, the expiry date.
• Action - Identifying actions that are being taken on the property to reduce the chance of an incident happening with this risk, as well as intended actions. You can then assign those actions as tasks to staff too.

Details

Add information to risk for your staff and visitors to see. For some fields it will be mandatory to have information added, such as property, category, and details.

1. Location
   To get started, there are a few different ways to set a location for your risk - area, line, pin, sitewide. You can also mix location markers too. Select which kind of location marker by clicking the icons along the bottom of the map. If you don't put a location for your risk, it will automatically apply as 'site-wide'.
   Have a think about what would best suit for that particular risk.
2. Details
   
   Select your industry and there will be a variety of fully editable pre-filled risk suggestions we've put together to help make adding risks easier. Here you will find the most common risks for your property type.
   Review the information of the category, title, and details of the risk to ensure it will suit people checking in to your property.

   Can't find the template you need? Check to see if it’s under one of the other industries. Alternatively, you can create a custom risk too, simply skip the template section and start at 'Category'.

3. Images
   This step is also optional but images naturally stick with us longer, so your visitors and contractors are much more likely to remember the risk. Add up to 5 photos per risk.

Action

The Action section is used to keep track of the ongoing actions you are actively undertaking or plan to undertake to manage the risk and reduce an incident from occurring.

1. Management actions
   List the controls you have in place or are working towards that minimise the chance of incidents related to this risk, i.e. signage and fencing is in place.
2. Converted actions
   If you've identified ways you can mitigate the risk, you can assign tasks directly to staff to undertake that work.
3. Linked incidents (coming soon)
   See which incidents have occurred as a result of that particular risk.

Risk alerts and reminders

When a risk is recorded, created, or updated, the property admins and company admins will receive an email and Onside app notification.

If a risk is added or updated while someone is checked in to a property, they will also receive a notification from the Onside app.

When risks are dismissed, the person who reported the risk will also be notified via email it has been dismissed and why.

Property-level risk management

If you'd like to focus on just one property when managing your risks, you can also go directly to that property's mapping tab in your web portal and work from there, rather than the full overview of risks in your account on the Risk dashboard.